Jira is trusted software for thousands of companies. Organize workflows, collaborate with your team, track time and expenses, and generate reports. Jira is your digital hub for managing tasks, scheduling projects, and tracking ongoing progress. A variety of useful options are available to users to facilitate the management of a variety of important projects and tasks. The platform is used by technical and non-technical teams, creative and business groups; large and small companies, and remote and office teams. The project manager ensures that the team completes the required work within the required timeframe. Having a clear plan to ensure that your team has enough resources to meet the assigned work is most helpful. Capacity planning is an integral part of any project management process; it is critical for any business. ActivityTimeline helps managers understand how many resources they need to meet customer needs. It will also help you anticipate future needs for certain types of resources and plan to get them before you need them. Human resources are limited, so assessing whether your team has all the necessary employees to complete the project is essential. Make sure your team has the right skills and knowledge to handle the workload quickly. This means that all employees have the necessary skills (including technical ability) and can work optimally in a team.

How to effectively manage a team to complete the project on time?

You should also ensure that your project manager knows how to effectively manage a team to complete the project on time and to high-quality standards. A good project manager also knows how long each task in each project will take, so based on what has been done so far; they can predict precisely when the work will be done and how the project will progress. Consider using software like Jira as part of your capacity planning process. It helps you keep track of all your essential information in one place rather than spreading it across multiple documents and spreadsheets. Capacity planning is not easy, regardless of the number of human/non-human resources. Imagine the situation. With multiple projects, multiple teams, and dozens of tasks to complete, project managers need an accurate visualization of all processes at an aggregated and granular level. Jira doesn’t give you that detailed picture, but Jira offers several powerful, feature-rich, modern plugins that help users manage their ongoing processes more effectively. There are several approaches to capacity planning in Jira using the ActivityTimeline functionality.

ActivityTimeline: schedule opportunities and report on completed tasks

ActivityTimeline, a resource scheduling plugin for Jira, is an excellent tool because it simplifies resource and capacity planning. This tool gives you a complete workflow overview so you always know who is doing what and when. With four powerful modules: Planner, Personal Workspace, Timesheets, and Reports, users can meet all their critical business needs at the moment and get an accurate view of the shared resources within the project. ActivityTimeline has a scalable dashboard that shows your Jira tasks, projects, teams and current progress in one place. It is no longer difficult for project managers to find specific jobs or people; everything is in their hands. The left side shows current projects and tasks; the central panel contains user graphs and scheduled activities, all straightforward and valuable. It is no longer difficult for project managers to find specific tasks or people; everything is in their hands. The left side shows current projects and tasks, while the central panel contains user graphs and planned activities, all straightforward and as informative as possible for high productivity. Users can schedule existing Jira tasks or create new ones directly from the dashboard, and this data is reflected in Jira and vice versa. You can edit your dashboard anytime and choose different sections, filters and commands. There is also a solution for those who worry about missing important deadlines or events.

Unique event window:

Whether you’re organizing a variety show or a large-scale event, you can leave memories on the panel and never worry about missing out. Another helpful feature is the unique event window. Some activities can be converted into something other than Jira tasks, but administrators need to remember them to keep the business process running smoothly. Therefore, the developers of ActivityTimeline decided to allow users to select or create different events stored on the timeline and not displayed in Jira. Manage sick days, vacations, overtime and anything else you need. You can quickly create different vacation plans for other regions when you have a remote team. Create a country-specific plan and assign it to your team! ActivityTimeline is a practical, multi-functional tool for remote collaboration. ActivityTimeline has functional new usability features that enable hands-on association in remote locations. The dashboard also provides an efficient way to customize skills and roles and assign them to users, so you can easily find the people you need to do specific jobs or build teams based on the skills you need. ActivityTimeline can be synchronized with Google, Outlook and Apple Calendar.

How to schedule capacity in ActivityTimeline?

With ActivityTimeline, it is straightforward to plan the execution of different work stages and manage resources efficiently. ActivityTimeline provides custom workload indicators that display different levels for teams and individuals, allowing you to easily manage your users’ workloads and avoid over or under-loading your team. An 8-hour working day is typical, so it is set by default, but administrators can change the working hours themselves if necessary. When the light is green, your workload is running smoothly. With red – the user is overloaded; with yellow – the load is small, and everything is straightforward. You can also choose from several options in the ActivityTimeline panel settings. A dedicated team dashboard allows you to manage your resources at different levels (team, individual) and monitor your team with users in a single view. ActivityTimeline provides the functionality to assign tasks to the entire team, not just users! There is a team-level workload dashboard. Another key beneficial feature is scheduling without employees. It’s no secret that in addition to employees, companies can also own material resources, such as various technical equipment; offices, and other types of real estate. When a company has a large part of its physical resources at its disposal; it is necessary to manage them properly.

ActivityTimeline Services:

ActivityTimeline provides the ability to create separate commands for what you need. For example, conference rooms are always “busy”; so it can be challenging to know when a particular space will be free. ActivityTimeline allows users to create separate plans for each product and assign internal tasks directly to those plans. There are many use cases, but the key idea is that users can easily manage non-human resources using the functionality available in ActivityTimeline. Successfully planning resources and capacities is already only possible with quality reporting. ActivityTimeline offers a wide range of comprehensive reports that are very easy to use; select a few options, and ActivityTimeline will quickly generate informative graphs and reports. All data can be easily exported to Excel. Speaking of capacity reports, users can try resource usage reports. It also lets you know if your resources (human and non-human, depending on your choice) are working at total capacity.

Conclusion:

Use the team availability report when you have a new project and need to assign tasks to a team or user and know if they are available. Administrators can also generate various reports based on events. Capacity planning can seem daunting, especially if you have multiple projects and are responsible for different people, but the right tools can make your job easier. Planning resources and opportunities is significant. Rational use of human and material resources ensures high success and comfort of employees. Above all, companies should value people and create a pleasant working environment; including intelligent workload distribution with the functionality available in ActivityTimeline.