The 10 Best Meeting Scheduler Tools to Organize Your Day
We spend a lot of time in meetings. That’s a fact. Here is a complete guide about Meeting Scheduler tools.
According to the International Association of Professional Congress Organizers (IAPCO), the number of meetings organized worldwide by IAPCO members grew steadily from 10K meetings in 2016 to over 21K in 2019 – a peak year.
Despite a drop in 2020 and 2021, the trend is clear: we will have more communication, both in-person, virtual, and hybrid, and we need handy tools to keep it productive.
This article reviews the 10 most effective meeting scheduling apps that can truly change how you spend your day – keeping routines organized and saving time for something important.
Interested? Read on to select a tool that will work best for you!
1. Calendar
Calendar is a smart-scheduling app. It is based on machine learning algorithms that learn your habits and eventually take over appointing meetings using your calendar. You can also schedule appointments manually. All planned events naturally get synced with your calendars.
Calendar has versions for web, Android, and iOS and has integrations with numerous business Meeting Scheduler tools, like e-mail and sales platforms, productivity tools, and more.
What we like most is a speech-recognition feature that provides transcripts of meetings.
Free option: the basic plan is free.
2. HubSpot
HubSpot booking scheduler is the only free tool on the list, which doesn’t mean it falls behind others in quality. In fact, HubSpot offers several free solutions to expand its audience and attract attention to other tools.
Its interface is very simple: the tool generates a customizable link to share with people and check their availability.
HubSpot planning tool integrates with Google Calendar, Office 365 Calendar, and, naturally, with HubSpot CRM. This makes it very handy for sales teams.
Free option: the tool is completely free.
3. AppointmentThing
AppointmentThing is a truly feature-rich tool suitable for businesses of any size but perfect for corporate-level enterprises.
Here are what it does: AppointmentThing syncs with your calendar, whether it’s Google, Outlook, or Apple, and integrates with video-conferencing solutions Zoom, Google Meet, or GoToMeeting. This Meeting Scheduler tool offers an interesting drag-and-drop availability feature, which adds ease of use and serves as an element of gamification. You can also use embeddable booking forms, which you can send via e-mail, and many more. This tool features integration with a payment system.
Free option: yes.
4. Appointlet
Appointlet is foremost a marketing tool sales teams used to qualify their leads. It features integrations with CRM and video-conferencing tools, making it an all-in-one resort to complete a substantial part of the lead nurturing cycle.
Customers will also benefit from live customer support and a rich knowledge base of video tutorials and helpful blog articles.
Free option: yes.
5. Calendar
Beginning as a humble start-up with just 550 K initial investment, part of which was the life savings of the founder, Calendly grew into a profitable business that eventually attracted over 3B investment.
That was possible because their brilliant tool won millions of users worldwide.
Calendly is most often used by sales teams. Based on availability, it schedules meetings with your leads based on the rules you created. Then, it creates an invite with your availability and sends it to you and your lead. The tool automatically distributes lead using a round-robin. All your lead must do is pick a time, and this hour gets automatically booked.
Free option: yes
6. Chili Piper
Chili Piper makers say they created the app with salespeople in mind. However, it can work perfectly for everyone else as well.
Chili Piper is a suite integrated with Salesforce or SalesLoft. It has interesting functionality, called queues. For example, sales reps often hand off meetings to account executives (AEs) in the marketing team. The functionality allows tying each AE with a certain group of prospects (like ones from one country). When a sales rep assigns a meeting with a certain AE, a program diagnoses the AE’s availability and sends auto-generated meeting invites to the respective prospects.
Free option: no.
7. Cogsworth
Besides usual scheduling features, like finding the time in a calendar, generating and sending invites through e-mails, Cogsworth allows you to translate your booking page into a wide range of languages.
Also, it is possible to build a questionnaire for the invite e-mail using a simple form builder. Finally, the appointment is supported with e-mail and SMS reminders to ensure the meeting takes place.
8. MeetFox
MeetFox is a perfect app to monetize meeting time. It has integrations allowing you to accept payments right in the app. That is why it is so loved by freelancers, who broadly use the app to book meetings and video conferences.
MeetFox also allows video-conferencing with up to 16; it’s not just a scheduling app. In addition, you can run a meeting in the browser without downloads or plug-ins. Other handy features include file sharing, video recording, and chat.
Free option: 15-day free trial
9. Pick
Pick focuses on simplicity. It is a perfect choice for those hating roaming about different features and buying this app just for what it was created for – setting meetings.
Pick synchronizes with your calendar and the calendar of your Meeting Scheduler, pick a time that will work great for everyone, send meeting details, and make bookings in both calendars. Then, all you need to do is set availability and run the app.
Free option: no.
10. SimplyMeet.me
SimplyMeet.me is an interesting scheduling app with a handful of interesting features and wide customization possibilities.
Let’s start with customization – you can change the app’s design to match your brand styling. That’s an interesting pro to anyone wishing to keep sustainability in their brand message.
As for the features: they are broad. You start by connecting to your personal calendar to determine your availability. After, you can set meetings with your clients or employees based on availability. The system will generate a personalized URL, allowing you to name it as you want – another great customization option to keep your brand message sustainable.
The app has many handful integrations too. For example, it allows you to send e-mails via Mailchimp, synchronize with Slack, and set video meetings in Zoom or Zoho.
Free option: yes.
Final tip
Any of the business tools presented here works fine with its audience. To select the appropriate option, make a clear list of your expectations first and go on trying! Since most Meeting Scheduler tools selected here have free versions, there is a wide pool for experimentation.
Author’s bio: Anastasiia Lastovetska is a technology writer at MLSDev, a software development company that builds web & mobile app solutions from scratch. She researches the area of technology to create great content about app development, UX/UI design, tech & business consulting.
