How to Protect Your Company from Data Loss?
It’s 2022, and everything’s happening on the internet. Most companies do their jobs digitally, and although they might be doing physical work, all logistics are done from the office and with the help of computers. That means all vital information is stored on computers and thus needs to be protected. How to protect your necessary data?
If you’re a young entrepreneur or simply never needed this kind of service, you’re surely wondering how to do the protection. There are many different ways and options, and you want to use the best one to protect your business.
In this article, we’re highlighting a few essentials for those who want to know what is needed to protect your company from data loss. Keep reading to learn more about data protection and what you must do never to let a breach inside your network.
1. Migrate all documents on the cloud
Instead of storing all documents on company servers and having them within the network at all times, you should move them to the cloud. The cloud is a shared server with maximum protection where massive amounts of data are stored.
These virtual servers are heavily guarded, and information is shared among many physical computers acting as servers, so deleting data is practically impossible. If you’re worried about stealing corporate data, this may not be the best solution, but if deleting is in question, then the cloud is far superior.
2. Hire an outsource company to monitor your networks at all times
To be sure that nothing will happen, you need someone to monitor your network and data at all times. To do this, you need to either hire a person that will do this for you 24/7 or outsource the issue and let someone else do this.
Many companies are providing these kinds of IT services, and depending on how you agree with them; they’ll guard your data with the help of true professionals. For example, insightit.com.au provides 24/7 monitoring and will always protect you if something happens.
3. Educate your employees on IT security to Protect Data
Most company issues happen because employees do not know how to recognize threats. Employees often open suspicious emails full of malware, provide easy access to hackers, and download all kinds of worm-related software off the internet that harm corporate networks.
There’s no way to stop your employees from doing this because, most often, they need these things to do their jobs properly. You can educate them on these matters and help them handle IT stuff more easily. Hire an IT expert to do a lecture and explain the basics to them.
4. Keep data on company servers that is absolutely necessary to be there
To ensure you’re not losing any data, as we mentioned, you need to migrate it to a virtual server. However, some data is essential in the office and the computers on which employees work.
You need to determine which documents are crucial to be there, though. Keep only the most essential documents and move everything else that is not needed. This way, you prevent data loss because no one can harm it if it isn’t there.
5. Don’t authorize everyone to access all data
One simple solution is to limit the employees’ access to vital documents. If some employees do not need to peek inside certain data, then why would they have access to them. Limiting their access and layering the authorization means safe access to most documents.
Even if something happens, you’ll know exactly where to place the blame. Of course, this won’t get your data back, but it limits the chance of a disaster. It’s not the same for 500 people with access to particular data and only the top tier of five people have access.
6. Do regular backups
Probably the easiest and most essential task to do is backup. Doing regular backups will prevent data loss. If you do a backup, everything you’ve been working on the previous day is safely stored on the side.
The good thing about it is that you don’t have to do it manually. You can automate the process and schedule a backup every day after work or by the end of the working hours. That way, everything that was generated during the day will receive a copy and be stored in a safe place.
Conclusion
These six points should explain what data protection means and why it is always important to have a copy of your documents stored safely. You should store most of your essential data in a virtual cloud server to never lose anything.
Additionally, you must do regular backups and store only the most vital data on the server for everyone to access. All the little tips and tricks add value to your data protection efforts.
